Policies for Archives and Special Collections
Visiting the Archives:
SPECIAL
NOTE:
The Archives Department and the Documents Department located on the 3rd floor of the CARL are closed for renovations to improve the climate control system.
From now until further notice Archives and Documents will not be able to retrieve materials or answer archival research in preparation for the renovation.
After the renovation begins Archives and Documents
personnel will be on the 1st floor to provide reference to assist in finding sources which are available online or at other institutions.
We will not be able to retrieve CARL archival or document materials as the collections will be in storage.
We expect the renovation to take about a year. Faculty, students, and researchers should be aware that third floor materials will not be available during that time.
The Combined Arms Research Library Special Collections and Archives exists to preserve rare, fragile materials, the Command and General
Staff College curriculum and history and to make such items available to the public. The CARL Special Collections and Archives are a closed stack facility,
which means materials do not circulate.
- Students, faculty, visiting scholars, researchers, and members of the general public are welcome to consult material held in the Archives.
Foreign visitors must contact their embassy in Washington, DC to
submit the Request for Visit Authorization to HQDA G2. Visit
requests must be submitted 30 days prior to the date of visit.
- Prospective patrons should be aware that the Archives are a closed-stack and located in a restricted area. Browsing in the stacks is not permitted, and our materials are non-circulating.
- The archives area is open from 7:45 - 4:30, Monday - Friday.
- Due to staffing constraints, business hours, and the restricted area in which the Archives is located, all visiting scholars and researchers must make appointments
to use the archival and special collections and to insure maximum assistance with their research.
- CGSC students, faculty, Fort Leavenworth personnel must have a security clearance identification card issued by the Fort Leavenworth Security Office to have access to the restricted area. International
officers please consult with the 1st floor reference staff for use of any of the archival or special collections.
- There are study rooms available outside the restricted area in which patrons can use the archival collection.
- Finding aids exist for most of the archival collections, and reference assistance is provided for help in determining appropriate research materials.
Access and Use
In order to help us ensure the preservation and proper administration of the collections, it is
requested that patrons observe the following Special Collections and Archives guidelines:
- Use of ink is prohibited; please take notes in pencil.
- Materials must remain flat on the table and be handled carefully during use. Only one folder of manuscript materials may be used at a time.
- All records must be kept in their present arrangement; loose pages will stay in order if turned like the pages of a book.
- Do not make any marks, erasures, or any other changes in the documents.
- Nothing may be placed on the materials being used.
- Do not write on top of materials.
- Food or drink is not allowed when viewing documents.
- Most photocopying is done by archival staff only, and is normally done as other staff duties allow. The maximum pages photocopied per item is 25.
Photocopying or Scanning:
- Most photocopying is done by archival staff only, and is normally done as other staff duties allow. If necessary, the copies
will be mailed to you following your research visit. In limited cases, and at the discretion of professional staff, patrons may do their own photocopying.
- The maximum pages photocopied per item is 25.
- The Archives does have the ability to scan and digitize materials.
- Photocopying, scanning and photo duplication decisions will be made on a case-by-case basis by the Special Collections and Archives
staff, taking into account the size, value, and fragility of the item.
- The Archives may refuse to allow copies to be made because of the physical condition of the materials, restrictions imposed by
the donor, copyright law, or right-to-privacy statutes.
- Photocopying in no way transfers either copyright or property rights, nor does it constitutes permission to publish or to display materials.
Photo Duplication:
- Photographic reproduction of materials in the CARL Special Collections and Archives can be arranged. The negative of the print is loaned to the requester and they must pay the cost of getting a print made
and sending back the negative to the Archives. If no negative exists, one will be made and this will be loaned to the requester. The copy negative becomes the property of the Archives.
- Reproductions are made solely for the personal use of the individual requesting them. They may not be transferred to another
individual or organization, deposited at another institution, or reduplicated without prior permission of the CARL Special Collections and Archives.
- Reproduction in no way transfers either copyright or property rights, nor does it constitutes permission to publish or to display materials.
- The Archives may refuse to allow copies to be made because of the physical condition of the materials, restrictions imposed by the donor, copyright law, or right-to-privacy statutes.
Copyrights:
- Special Collections and Archives materials are provided for reference use only. The patron will publish no portion of Special Collections and Archives materials without the written permission of the
copyright holder, and the patron assumes sole responsibility for any infringement of the literary rights, copyrights, or other rights pertaining to these materials.
- Patrons are responsible for observing all United States and international copyright regulations.
To make an appointment please call (913) 758-3161 or write to:
ATTN: SPECIAL COLLECTIONS
COMBINED ARMS RESEARCH LIBRARY
US ARMY COMMAND AND GENERAL STAFF COLLEGE
250 GIBBON AVE
FORT LEAVENWORTH, KS 66027-2314
|
